Board meetings are crucial because the decisions taken by your board – which usually require the majority of or even all members to reach a consensus and can profoundly affect your company. You will have to face many constraints, but they’re not as complicated as you think.

In general an effective board meeting requires a lot and planning prior to the meeting. If your board members don’t feel prepared, they may be unable to hold meaningful discussions during the meeting. This can result in your decision-making process being slowed down or even derail. Distribute your board packets at minimum a few days before the meeting to prevent this.

Your board chair should explain the ground rules at beginning of the meeting. Then, you can discuss any ground rules with your attendees (e.g. how long a discussion can last or the best way to make an informed decision). This will help everyone understand the rules and creates a positive, productive atmosphere.

Reports are typically presented in the next portion of the meeting. This can include financial statements, progress reports or any other pertinent information. The board chair will then call each member in to ensure there is a quorum.

In this stage, the board can also examine and discuss the minutes of the previous meeting. Once they’re ready the board can then approve the minutes. Afterward any announcements or updates that are relevant to the current meeting could be made available for discussion. The presiding officer can close the meeting or call it off.

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